To assist in understanding and implementing a formal management system of Offshore Marine Support Vessel benchmarked to :
- The International Safety Management Code (ISM) – an International Management Code for the Safe Operation of Ships and for Pollution Prevention,
- Others as necessary such as : IMCAM 149 Issue 7 – March 2009, Standards of Certification, Training & Watchkeeping (STCW) OHS Act 1994, OHSAS 18001:2007 and applicable safety standards and codes of practice. Where necessary the QMS ISO 9001:2008 (ISO 19011) and EMS ISO 14001:2004 requirements shall also be applied.
- The system shall be customized to the scope and services by the client as far as if practicable.
- Hazards and risks associated with this scope via Assessment, Inspections, Audits are required to identify the risks
- typical – fire & explosion, emergency response, maintenance, modification, waste management, marine life etc. (see contigency plan and emergency scenarios)
- if involved in supporting or involved directly in design and construction – rigs = jackups, semi-submersibles, dynamic positioning , ballast system, mooring, derrick etc. including Failure Mode and Effect Analysis.
- Adequate RELEVANT documentation associated with this scope for audit benchmark
- Documentation – Standards/Codes, OHSE Protection Policy, Objectives, Plan, Manual, Procedures (OHSE related – reporting accidents & NC, emergency situations, internal audit & reviews etc), Instructions, Handbook/Guides, etc.
- Records – Minutes of Meeting (including TBM), Statistics, Reports, Minutes of Meeting, JSA or JHA, Human Resources/Safety/Environment Depts -Training Records, Competency Certs, Licences, Job Description – Responsibility & Authority,
- provide for safe practices in ship operation and a safe working environment;
- establish appropriate safeguards against all identified risks; and
- continuously improve safety management skills of personnel ashore and aboard ships, including preparing for emergencies related both to safety and environmental protection.
- compliance with mandatory rules and regulations; and
- that applicable codes, guidelines and standards recommended by the Organization, Administrations, classification societies and maritime industry organizations are taken into account.
- OHSE protection policy, instruction, procedures (for ship safe operation & protecting environment)
- Authority and communication defined – shore & shipboard
- Procedures – accident reporting, nc, emergency preparedness, internal audit and MRM
- Consistent with the scope of OHSE Management System
- Appropriate to the nature, scale and risks in its services
- Commitment for :
- Continual Improvement – (get revised when new updates received, e.g. CI upon closing NCR, discussion in annual review meeting, inspections, audits etc.)
- Prevention (injury related & ill health)
- Comply to relevant legislation and regulations in handling OHSE hazards.
- Provide framework for setting/reviewing objectives
- documented, implemented, maintained and communicated
- readily available for assessment
- periodical review
- training and resource management
Engineer / Deck Officers
Bosun / CPO
Sample of Deck / Engine / Catering Ratings
Other Office Staff
Cook & Galley Staff
NOTE TO AUDITORS
- Manage the operation of the vessel systems at department level through supervisors and subordinate staff.
- Exercise appropriate authority with regard to career development, providing training and support in terms of competence assurance system.
- Ensure probationary and annual appraisals are completed fairly and consistently in timely manner.
- Manage welfare and disciplinary issues at departmental level with appropriate reference to Captain and HR.
- Efficient operation of unit systems having due regard for Health and safety.
- Ensure full compliance with PTW system, and Risk assessment and verification.
- Ensure full compliance with Class, Flag and Port State requirements, preserving the vessel's operational status.
- Effective supervision of project, sub contract and vendor personnel.
- Efficiency improvement and pursuance of company goals.
- Responsible for condition monitoring, maintenance and repair of vessel and process systems.
- Manage parts control, inventories storage record keeping, shipping and receiving by use of maintenance plan or maintenance software application.
- Manage operations in conjunction with all department heads to maximize efficiency and uptime.
- Maintain effective cost control and promote cost awareness in others.
- Maintain awareness of key issues relating to client and sub contractor relationships.
- present ISM matters to the highest level of management and gain sustained
- support for safety management system improvements;
- determine whether the safety management system elements meet the requirements of the ISM Code;
- determine the effectiveness of the safety management system within the Company
- and the ship by using established principles of internal audit and management
- review to ensure compliance with rules and regulations;
- assess the effectiveness of the safety management system in ensuring compliance
- with other rules and regulations which are not covered by statutory and
- classification surveys and enabling verification of compliance with these rules and regulations;
- assess whether the safe practices recommended by the Organization,
- Administrations, classification societies, other international bodies and maritime
- industry organizations to promote a safety culture had been taken into account; and
- gather and analyse data from hazardous occurrences, hazardous situations, near misses, incidents and accidents and apply the lessons learnt to improve the safety management system within the Company and its ships.
- implementing the safety and environmental-protection policy of the Company;
- motivating the crew in the observation of that policy;
- issuing appropriate orders and instructions in a clear and simple manner;
- verifying that specified requirements are observed; and
- periodically reviewing the SMS and reporting its deficiencies to the shore-based management.
The Master has full responsibility and command of the vessel and all its personnel. His/Her lawful orders must be strictly and promptly obeyed by all officers, crew, and any others onboard. The Master shall require a high degree of professional competence from his officers and seaman-like conduct from all onboard.
The Master is the Company representative, and their actions and decisions are generally binding upon the Company.
Master will supervise the preparation, execution, and documentation required and necessary to conduct ship’s business. Some of the duties and responsibilities of this position are:
- Thorough familiarity with all applicable governmental regulations and Company policies and shall ensuring strict compliance by all parties onboard
Implementation of safe practices and promotion of “safety-mindedness” in all hands onboard
- Administration of health and welfare of the crew, their training, and employee relations
- Ensuring good appearance & condition of the vessel
- Overseeing & supervising safe navigation and cargo/ballast operations of the vessel
- Efficient transportation of vessel's cargo
- Ensuring that the vessel is adequately provided with sufficient spares, stores and bunkers.
- Ensuring that the necessary training required by flag state, port state, class society, or Company is obtained by the crew
- Taking prompt and necessary actions in the event and for the prevention of any environmental pollution or spill
Safeguarding vessel’s documents and narcotics stores
Implementation and management of Company’s ISM safety management system
- Successful performance in vettings and customer inspections
This position requires minimum of International Merchant Mariners Master's License for motor vessels with radar endorsement or STCW or equivalent, Good communication skills, experience in various vessels, good bridge management, Ship Handling training,Experience with computerized planned maintenance system (NS5/Safenet) Ability to work in a culturally diverse environment and in close quarters with international crew
- Ensure ship (vessel) is manned with qualified, certificated and medically fit seafarers in accordance with national and international requirements.
- Establish procedures to ensure that new personnel & personnel transferred to new assignments related to safety and protection of the environment are given proper familiarization with their duties. Instructions which are essential to be provided prior to sailing should be identified, documented and given.
- Ensure that all personnel involved in the SMS have an adequate understanding of relevant rules, regulations, codes and guidelines.
- establish and maintain procedures for identifying any training which may be required in support of the SMS and ensure that such training is provided for all personnel concerned.
- establish procedures by which the ship's personnel receive relevant information on the SMS in a working language or languages understood by them.
- ensure that the ship's personnel are able to communicate effectively in the execution of their duties related to the SMS.
1.6 DEVELOPMENT OF PLANS FOR SHIPBOARD OPERATIONS (ISM Code Clause 7)
- identify potential emergency shipboard situations, and establish procedures to respond to them.
- establish programmes for drills and exercises to prepare for emergency actions.
1.9 MAINTENANCE OF THE SHIP AND EQUIPMENT (ISM Code Clause 10)
- COMPANY VERIFICATION, REVIEW AND EVALUATION